Special Events
Dog Walk Timeline

Create budget
Research date
Research site
Recruit Volunteer Committee

Create potential sponsor list
Create sponsorship proposal
Secure permits needed for route and start/finish

Develop and secure artwork
Recruit Honorary Chair

Determine items to be donated in-kind
Determine day-of-event activities
Send out sponsorship proposals

Develop mailing lists
Recruit pre-event volunteers
Follow up with sponsorship proposals

Begin appeal for donated items (water, food, paper products, etc.)
Create lists for brochure distribution

Secure sponsorship
Confirm artwork
Hold first volunteer committee meeting

Get printing bids
Develop brochure distribution plan
Confirm committee job descriptions and give each member in writing
Develop prize structure

All copy and artwork for brochure and poster done
Print brochures

Logistical plan confirmed
Mail brochures
Distribute brochures and posters
Begin advertising within the organization
Have starter kit done
Calendar listings out to magazines/newspapers

Order T-shirts or other premiums
Confirm entertainment/demos
Recruit day-of-event volunteers
Send out starter kits as registrations are received
Confirm registration plan

Complete and confirm day of event logistics
– Water
– Communications
– Sound
– Tables/Chairs
– Signage
– Parking
– Port-o-sans
– Storage
– Delivery of supplies
Volunteer training meeting
Send out media alerts/psa’s to print/radio/tv
Create a photo list for photographer
Print day of event handout (map, schedule of events)
Compile outreach materials
Have walker follow-up mailing done

Thank you/follow-up mailing to walkers
Thank you’s to volunteers, spoisors, entertainers
Post walk meeting